Trinity Basin Preparatory - Senior Payroll Specialist

Trinity Basin Preparatory
Job Details
Region
10
School District/Employer
Trinity Basin Preparatory
District Category/Employer
Central Office,
Position
Specialist,
Assignment Level
Job Title
Senior Payroll Specialist
School
Trinity Basin Preparatory
Campus Description
PRIMARY PURPOSE: Under the supervision of the Executive Director of Accounting (EDA), the Senior Payroll Specialist is responsible for the accurate and timely processing of payroll for all district employees. This role supports state and federal reporting requirements, manages payroll-related data integrations, ensures compliance with TRS and IRS guidelines, and provides essential administrative support to Human Resources and Finance. The ideal candidate is detail-oriented, collaborative, and experienced in K–12 charter school payroll operations. QUALIFICATIONS: Required • Bachelor’s degree in accounting, business, or related field preferred. • 3+ years of payroll experience, preferably in K–12 education or government/public sector. • Strong understanding of payroll laws, deductions, and tax compliance (federal and state). • Excellent attention to detail, confidentiality, and organizational skills. • Proficiency with payroll/HRIS systems and Microsoft Excel. Preferred • Experience with TRS (Teacher Retirement System of Texas) reporting and processes. • Experience using Skyward (ERP/HR/Payroll modules). • Familiarity with PEIMS employee data requirements. • Knowledge of TEA and charter-school-specific regulations. Key Competencies • Strong analytical and problem-solving abilities. • Ability to meet strict deadlines and manage multiple priorities. • High level of professionalism and customer service when interacting with employees. • Team-oriented and collaborative with HR, Finance, and campus staff. MAJOR RESPONSIBILITIES & DUTIES: ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following. Other duties may be assigned. Payroll Processing & Compliance • Process bi-weekly or semi-monthly payroll for all employees, ensuring accuracy, completeness, and compliance with district policies and applicable regulations. • Maintain and update employee payroll records, deductions, benefits, and wage adjustments. • Audit timekeeping records, leave balances, stipends, and supplemental pay entries for accuracy. • Review payroll exceptions and resolve discrepancies in coordination with HR and campus administration. Reporting & Reconciliation • Perform monthly and quarterly payroll reconciliations, including validation of wages, benefits, deductions, employer contributions, and liability accounts. • Prepare payroll tax reports (monthly, quarterly, and annual) and upload filings to the appropriate state and federal portals. • Submit payment instructions for payroll-related tax disbursements and other statutory remittances. State & Federal Reporting (PEIMS Support) • Support the PEIMS Coordinator with employee-related submissions, including data verification, coding, and correction of payroll-related elements. • Ensure payroll components align with TEA, state, and federal reporting definitions and timelines. Benefits & TRS Administration • Coordinate with TRS for employee contributions, membership changes, and reporting requirements. • Review TRS reports and reconcile discrepancies with HR and Finance. • Serve as a point of contact for TRS-related payroll issues. Systems & Tools • Utilize Skyward (or other district ERP systems) to process payroll, maintain records, and generate reports. • Assist with system updates, payroll calendar setup, and configuration related to payroll operations. • Maintain data integrity and ensure compliance with internal controls. Internal Support & Customer Service • Respond to employee questions regarding pay, deductions, timesheets, and tax forms. • Coordinate with HR on new hire onboarding, terminations, and updates related to employee status • Support Finance with year-end close, audit requests, and other payroll documentation needs. MENTAL AND PHYSICAL DEMANDS & ENVIRONMENTAL FACTORS While performing the duties of this job, the employee is regularly required to sit; use hands to grasp, handle, or feel; endure prolonged use of the computer; and talk or hear. The employee is regularly required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.
Date Posted
1/16/2026
Deadline
Until Filled
Openings
1
Commitment
Full Time
Description/Notes
Hybrid Position PRIMARY PURPOSE: Under the supervision of the Executive Director of Accounting (EDA), the Senior Payroll Specialist is responsible for the accurate and timely processing of payroll for all district employees. This role supports state and federal reporting requirements, manages payroll-related data integrations, ensures compliance with TRS and IRS guidelines, and provides essential administrative support to Human Resources and Finance. The ideal candidate is detail-oriented, collaborative, and experienced in K–12 charter school payroll operations.
Qualifications
QUALIFICATIONS: Required • Bachelor’s degree in accounting, business, or related field preferred. • 3+ years of payroll experience, preferably in K–12 education or government/public sector. • Strong understanding of payroll laws, deductions, and tax compliance (federal and state). • Excellent attention to detail, confidentiality, and organizational skills. • Proficiency with payroll/HRIS systems and Microsoft Excel. Preferred • Experience with TRS (Teacher Retirement System of Texas) reporting and processes. • Experience using Skyward (ERP/HR/Payroll modules). • Familiarity with PEIMS employee data requirements. • Knowledge of TEA and charter-school-specific regulations. Key Competencies • Strong analytical and problem-solving abilities. • Ability to meet strict deadlines and manage multiple priorities. • High level of professionalism and customer service when interacting with employees. • Team-oriented and collaborative with HR, Finance, and campus staff. MAJOR RESPONSIBILITIES & DUTIES: ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following. Other duties may be assigned. Payroll Processing & Compliance • Process bi-weekly or semi-monthly payroll for all employees, ensuring accuracy, completeness, and compliance with district policies and applicable regulations. • Maintain and update employee payroll records, deductions, benefits, and wage adjustments. • Audit timekeeping records, leave balances, stipends, and supplemental pay entries for accuracy. • Review payroll exceptions and resolve discrepancies in coordination with HR and campus administration. Reporting & Reconciliation • Perform monthly and quarterly payroll reconciliations, including validation of wages, benefits, deductions, employer contributions, and liability accounts. • Prepare payroll tax reports (monthly, quarterly, and annual) and upload filings to the appropriate state and federal portals. • Submit payment instructions for payroll-related tax disbursements and other statutory remittances. State & Federal Reporting (PEIMS Support) • Support the PEIMS Coordinator with employee-related submissions, including data verification, coding, and correction of payroll-related elements. • Ensure payroll components align with TEA, state, and federal reporting definitions and timelines. Benefits & TRS Administration • Coordinate with TRS for employee contributions, membership changes, and reporting requirements. • Review TRS reports and reconcile discrepancies with HR and Finance. • Serve as a point of contact for TRS-related payroll issues. Systems & Tools • Utilize Skyward (or other district ERP systems) to process payroll, maintain records, and generate reports. • Assist with system updates, payroll calendar setup, and configuration related to payroll operations. • Maintain data integrity and ensure compliance with internal controls. Internal Support & Customer Service • Respond to employee questions regarding pay, deductions, timesheets, and tax forms. • Coordinate with HR on new hire onboarding, terminations, and updates related to employee status • Support Finance with year-end close, audit requests, and other payroll documentation needs. MENTAL AND PHYSICAL DEMANDS & ENVIRONMENTAL FACTORS While performing the duties of this job, the employee is regularly required to sit; use hands to grasp, handle, or feel; endure prolonged use of the computer; and talk or hear. The employee is regularly required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.
Salary Range
Benefits
TRS, BlueCross Blue Shield Health Insurance, Dental Insurance, Vision, PTO.
How To Apply
Apply Here! https://trinitybasinte.schoolspring.com?jobid=5460758
Contact Information
Name
Claudia Neira
Email
cneira@trinitybasin.net
Address
2730 N State Highway 360
City
Grand Prairie (DALLAS)
State
Texas
Zip
75050-6409
Phone
(972) 268-9558
Fax
Additional Information
ESC Region
ESC10
Position
Specialist
Posted Date
Jan. 16, 2026
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